When working with sensitive business documents, the safety of your data is essential. While many opt for free file sharing services such as Dropbox or Google Drive, these do not protect your data from hacking and other potential threats. If you’re an accountant, lawyer or immovable property broker, or any other professional an online data space is a great choice to keep your sensitive documents safe from prying eyes. Virtual data rooms can facilitate core transactions and processes.
There are a lot of different features you can look for in the virtual data room. The most common features include the ability to upload multiple files as well as dynamic watermarking (to avoid duplicated and unintentional sharing) and a clear permission hierarchy settings. To increase efficiency, select a data space that can easily be integrated into CRM applications and other software.
A vendor’s pricing structure is an additional aspect to be considered. The most common pricing models are per-storage, per-page and per-user. You should also check whether the service offers a free trial or a demo with no obligation for you to try out their software and see resource if it meets your requirements.
Once you have narrowed your options and you’re ready to select. There are many providers available and it’s imperative to compare them all. Some websites provide an overview of the particular features each provider can offer, which makes it much easier for you to compare and compare your options.